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Crown Harbor Homeowner Association

Common Area Event Policy

Crown Harbor residents may host approved events in the Common Areas. The process takes at least 3 days and can take longer depending on how quickly residents get paperwork returned to HOA management.

common area process

The process is outlined below:

notification

Submission, Approval, and Notification

  1. Residents shall submit requests for qualifying events at least 8 days prior to the event by emailing designreview@crownharbor.org.
  2. The Design Review Committee will review and render a decision within 2 days of receiving the request. The Design Review Committee will notify resident and HOA management of its decision.
  3. Residents must submit indemnity statements and insurance information to HOA management at least 1 business day prior to the event.
  4. The event is held in accordance with these rules.
  5. The Board of Directors will ratify the decision at the first monthly meeting following a request. (This may be after the event.)
duration

Event Details: Start time, End time, and Duration

  • All local laws and ordnances are in effect at Crown Harbor. Residents and guests shall comply.
  • Event activities, including set up and preparation, shall begin no earlier than 9 a.m.
  • Event activities, including all clean up and removal of equipment, shall be completed before 7 p.m.
  • Events in the common areas shall be limited to 4 hours unless otherwise approved by the Board.
  • There shall be no more than 40 attendees at an approved event hosted by a Crown Harbor resident.
  • If there is a need for more than 15 guest parking spaces, residents shall encourage other parking options outside the Association.
equipment

Equipment and Structures

  • Event requests should include details on all temporary structures, play or sports equipment, furniture, or other material items.
  • At no time will the equipment or material be permitted to damage or threaten the integrity of the property.
form
Indemnity Waiver
Form

Indemnity Statements and Insurance

  • Residents are required to fill out an indemnity statement (i.e., releases Crown Harbor HOA from liability in the event of an accident) for all approved events.
  • Residents are required to carry applicable insurance prior to the event.
frequency

Frequency of Common Area Events

  • Unless otherwise approved, resident-requested events in the common areas are limited to once per month.
  • Events in the common areas are approved on a first-requested, first-granted basis.

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