Here's how the Landscaping Committee operates as a committee.
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1. Meet
The committee holds in-person meetings at the chairperson's house.
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2. Follow Up
The committee has follow-up discussions through email.
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3. Share
Send email:
- For projects that affect the entrance or one of the green belts, the chairperson sends out a community-wide email that describes planned changes.
- For projects affecting one unit, the chairperson emails the unit owner and/or resident.
- For routine maintenance, an email is circulated among the Landscaping Committee.
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4. Respond
The chairperson responds to any feedback from the community-wide email.
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5. Decide
Proceed based on feedback:
- Barring a large outcry from the community, the chairperson asks the landscaper for a quote.
- If there is a large outcry, go back to step 1.
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6. Verify
The landscaper emails the quote to the committee so they can verify that it matches what was decided and shared in step 3.
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7. Fund
The chairperson attends the board meeting and gets the funds approved.
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8. Implement
When the funds are approved, the chairperson pulls the trigger and has the landscaper do what was quoted.
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This is an efficient process that catches no one by surprise and avoids having the landscaper deal with changes after a job has been bid.
The committee (landscaping@crownharbor.org) welcomes community input on its operations.
It is important that one designated person from the committee interfaces with the contractors to avoid giving them conflicting directions.
