Crown Harbor Homeowner Association
Common Area Event Policy
Crown Harbor residents may host approved events in the Common Areas.
The process takes at least 3 days and can take longer depending on how quickly residents get paperwork returned to HOA management.
The process is outlined below:
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Submission, Approval, and Notification
- Residents shall submit requests for qualifying events at least 8 days prior to the event by emailing designreview@crownharbor.org.
- The Design Review Committee will review and render a decision within 2 days of receiving the request. The Design Review Committee will notify resident and HOA management of its decision.
- Residents must submit indemnity statements and insurance information to HOA management at least 1 business day prior to the event.
- The event is held in accordance with these rules.
- The Board of Directors will ratify the decision at the first monthly meeting following a request. (This may be after the event.)
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Event Details: Start time, End time, and Duration
- All local laws and ordnances are in effect at Crown Harbor. Residents and guests shall comply.
- Event activities, including set up and preparation, shall begin no earlier than 9 a.m.
- Event activities, including all clean up and removal of equipment, shall be completed before 7 p.m.
- Events in the common areas shall be limited to 4 hours unless otherwise approved by the Board.
- There shall be no more than 40 attendees at an approved event hosted by a Crown Harbor resident.
- If there is a need for more than 15 guest parking spaces, residents shall encourage other parking options outside the Association.
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Equipment and Structures
- Event requests should include details on all temporary structures, play or sports equipment, furniture, or other material items.
- At no time will the equipment or material be permitted to damage or threaten the integrity of the property.
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Indemnity Waiver
Form
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Indemnity Statements and Insurance
- Residents are required to fill out an indemnity statement (i.e., releases Crown Harbor HOA from liability in the event of an accident) for all approved events.
- Residents are required to carry applicable insurance prior to the event.
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Frequency of Common Area Events
- Unless otherwise approved, resident-requested events per common area are limited to once per month.
- Events in the common areas are approved on a first-requested, first-granted basis.
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